Landlord Repair Request Letter
Use this complaint letter template to request necessary landlord repairs and create a paper trail for tenant rights.
When to use this letter
Send this when your landlord or property manager hasn't fixed a habitability issue, such as a leak, broken heat, pests, or similar conditions, after you've already asked verbally or informally. A dated, mailed letter is often required before you can pursue rent withholding, repair-and-deduct, or a habitability complaint under your state's law.
What to gather
Photos of the issue, your lease, any prior messages to the landlord, and local habitability or repair laws if you know them.
What to include in your letter
List each repair issue, where it is located in the unit, when you first reported it, and why it affects habitability. Ask for repairs within a specific timeline and request written confirmation.
Sample opening
"I am writing to formally request repairs at [property address] as required under our lease and state law."
What happens after you send
Keep your mailed copy, photos, and timeline together. If repairs do not happen, these records help when you speak with tenant support services or your local housing authority.
Landlord repair request FAQ
Should I include a deadline for repairs?
Yes. A clear deadline helps show you made a reasonable written request and gives your landlord a chance to respond.
Can I use this for non-emergency repairs?
Yes. Use it for both urgent and non-urgent repairs. Be specific about the impact on safety, health, or daily living.
Does this letter guarantee legal action?
No. This template helps you document your request. Local landlord-tenant law still controls your next steps.
Related resources
- How to write a complaint letter
- Landlord repairs letter template guide
- All complaint letter templates
- Medical billing dispute template
Letter preview
We help you list each issue and the timeline you previously reported it, then print and mail the letter for free.